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Student Center Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

Position Information

Position Information

Job Title: Student Center Specialist
Position Number: 201314680
Department: Student Life
Job Category: Classified
Time (Percent Time): 100%
Term (months/year): 12 Months
Current Work Schedule (days, hours): Monday - Thursday, 8:00 a.m - 5:00 p.m.; Friday, 8:00 a.m. - 4:30 p.m.
Salary Range: A-79
Salary: Steps 1 - 6, $4,067 - $5,191 per month
Shift Differential:
Open Date: 08/16/2017
Initial Screening Date: 09/06/2017
Open Until Filled: Yes
Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on September 6, 2017 are assured consideration.

Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed résumé that summarizes educational preparation and professional experience for the position.
4. Two letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree (if applicable) are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:

College contributes $10,946 toward annual premium for medical, dental, vision and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.

*Note Salary and Health & Welfare Benefits are subject to change.

Basic Function/Overview:

DEFINITION

Under general supervision, provides a variety of student support services, including overseeing and monitoring the Student Life Center, serving as advisor to Inter-Club Council (student clubs) and assigned committees, and organizing and implementing various events; provides information and assistance to students and visitors.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Director, Student Life. May provide technical and functional direction to student workers or hourly workers.

CLASS CHARACTERISTICS

This is a journey-level classification responsible for providing specialized student support services in the Student Life Center. Incumbents at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Coordinator, Student Activities in that the latter performs more advanced technical and specialized student support services duties, including serving as Advisor to the Associated Students Senate, conducting leadership workshops with student government, and planning and assisting the Director, requiring additional training and/or experience.

Essential Duties/Major Responsibilities:

• Oversees and monitors the Student Life Center, including monitoring, scheduling use, and cleaning of Associated Students kitchen, rooms, offices, and equipment, maintaining supplies and equipment, and deterring disruptive behavior according to the Standards of Conduct.
• Serves as advisor to the Inter Club Council; ensures that the Council’s constitution aligns with the parameters of the Associated Students’ constitution; activates and approves new and existing clubs, by reviewing student grade point averages, enrollment status, and payment of fees; approves club publicity and events.
• Enforces the policy on using the District’s campus as a venue for First Amendment Freedom of Speech rights.
• Oversees online Housing resource page, including designing online form, collecting and responding to submissions and inquiries, and maintaining housing list and resources; counsels students on housing options.
• Plans, organizes, coordinates, and implements various events, including Join-A-Club fair, and other student activities, tournaments, and fairs; assists the Student Activities Coordinator with assigned events.
• Maintains posting boards and enforces publicity directive and posting policy; maintains Associated Students kitchen and workroom reservation.
• Maintains electronic marquee including reservation request review, inputting messages, removing expired events, and system troubleshooting.
• Answers questions from and provides support services to students and visitors regarding student services, student life, and other issues.
• Maintains and updates departmental files and websites; enters and updates information as required.
• Prepares, copies, collates, and distributes a variety of documents; composes, types, formats, and proofreads a variety of routine letters, flyers, reports, and documents.
• Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
• Prepares and delivers student presentations regarding clubs, publicity, and team building as assigned.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

• Principles, practices, and service delivery needs related to the programs and services provided by the Student Life Center (e.g. Interclub Council, Club Advisors).
• Procedures for planning, implementing, and maintaining a variety of student activities and programs.
• Student center site management and oversight.
• Basic principles and practices of developing and designing flyers, informational pamphlets, and other documents.
• Applicable Federal, State, local, and District policies, codes, regulations, technical processes, and procedures related to the program to which assigned.
• Modern office practices, methods, and computer equipment and applications.
• Record keeping principles and procedures.
• Principles, practices, and techniques of effectively dealing with the public and basic public relations.
• English usage, spelling, vocabulary, grammar, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, various socio-economic and ethnic groups.

Skills and Abilities:

• Plan and coordinate assigned operations, events, and activities.
• Compose and prepare correspondence, flyers, and other written materials independently.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, local and District policies, procedures, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Understand scope of authority in making independent decisions.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/ Education & Experience:

Equivalent to an Associate’s degree from a regionally accredited college and one (1) full-time equivalent year of experience working in a student life or student activities center at an institution of higher education.

Equivalencies:
Preferred Qualifications:
License(s) & Other Requirements:

The incumbent may periodically be required to get to a variety of locations. If operating a vehicle, employees must have the ability to secure and maintain a valid California driver’s license.

Examination Requirements:
Working Environment:

Employees work in an office and student center environment with moderate to loud noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff, students, and/or the public in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbents in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Hazards:
Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: http://www.mtsac.edu/safety/pdf/2014ASRFinal.pdf

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:
Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: employment@mtsac.edu.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Inquiries/Contact:

Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: employment@mtsac.edu.

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

WE RESERVE THE RIGHT TO RE-OPEN,
RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.

THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

Quick Link http://hrjobs.mtsac.edu/postings/4807

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand this statement
  2. * Incomplete applications packets will not be considered. Stating “see resume” on your application will be considered an incomplete response.
    • I understand this statement
  3. * Evidence of minimum qualifications must be established in the online application form. Supporting documents such as cover letter, resume, etc. will not be used for the purpose of determining minimum qualifications.
    • I understand this statement

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Transcripts to Meet Required Qualifications
Optional Documents
  1. Other Document 1
  2. Other Document 2
  3. Other Document 3