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Director, Human Resources Operations and Employee Services

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

Position Information

Position Information

Job Title: Director, Human Resources Operations and Employee Services
Position Number: 201314747
Department: Human Resources
Job Category: Management
Time (Percent Time): 100%
Term (months/year): 12 months/year
Current Work Schedule (days, hours): Monday - Friday, 7:30 a.m. - 5:00 p.m.
Salary Range: M-17
Salary: Steps 1 - 6, $134,640 - $148,008 annually
Shift Differential:
Open Date: 11/02/2017
Initial Screening Date: 02/02/2018
Open Until Filled: Yes
Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on February 2, 2018 (Initial Screening Date) are assured consideration.

Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:

1. A Mt. San Antonio College online application.

2. A cover letter describing how the applicant meets the required education and experience.

3. A detailed résumé that summarizes educational preparation and professional experience for the position.

4. Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).

5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:

The College contributes $7,930 toward annual premiums for medical, dental, vision, and life insurance coverage. Lifetime retirement benefits provided for eligible retirees. The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and MetLife Social Security Alternative Plan.
Note Salary and Health & Welfare Benefits are subject to change.

Basic Function/Overview:

DEFINITION

Under the direction of the Vice President of Human Resources, plans, organizes, oversees, coordinates and reviews work related to Human Resources Information Systems (HRIS) Banner, classification and compensation, and the college fringe benefits program. This position is responsible for the analysis, input, and upload of processes for employment data into Banner, ensuring accuracy of data and reconciliation of information. This position also oversees and prepares accurate and timely reports and audits of the HRIS system, and serves as the department consultant with respect to providing support for training on the HRIS system for Human Resources (HR) internal staff, external units, and employee self-service applications. This position is overtime exempt.

The Director, Human Resources Operations and Employee Services will also serve as the HR Management Representative in the college Classification and Reclassification committees and serve as Co-Chair the District’s Fringe Benefits Insurance Committee.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Vice President, Human Resources. Exercises general and direct supervision over professional, technical, and administrative support staff.

CLASS CHARACTERISTICS

The incumbent oversees, directs, and participates in major activities and programs of the HR Division and is responsible for providing professional-level support to the Vice President, Human Resources in a variety of areas. Responsibilities include performing and directing many of the division’s day-to-day administrative functions and assisting in short- and long-term planning, development, and administration. Successful performance of the work requires an extensive professional background as well as skill in coordinating departmental work with that of other District divisions, departments, and other organizations. This class is distinguished from the Vice President, Human Resources in that the latter has overall responsibility for all human resources and employee relations programs, functions, and activities, and for developing, implementing, and interpreting public policy.

Essential Duties/Major Responsibilities:

• Directs College-wide HR operations, activities, and support services involved in the HRIS Banner, classification and compensation, and college fringe benefits program.
• Serve as department consultant on the HRIS system with Information Technology Department (e.g., system patches and upgrades, reporting), including technical consultation, problem solving, and support, and establish a working relationship with Payroll (e.g., ensure the smooth flow of documentation and timely salary for contractual payments, coordinate resolution of payroll problems, salary adjustments, account and Full Time Equivalent changes, and transfers), and Finance (e.g., position control).
• Provides support for training on the HRIS system for HR internal staff, external units, and employee self-service applications; on a regular basis, produce audit report of changes/updates/additions to the Banner system for payroll; compare reports produced to the spreadsheets to ensure that employees are receiving the proper pay, adjustments, and one time payments, as necessary.

• Manages the process, reviews and tracks faculty and staff personnel transactions, including hiring, termination, retirement, employee status changes, special compensation, and special contract assignments.
• Manages and creates reports to audit data input and follow up on issues found in data audits; designs and creates timely and accurate reports including routine and ad hoc reports from the HRIS database; downloads files into a PC-based system for manipulation and/or analysis
• Acts as Co-Chair on the College’s Fringe Benefits Insurance Committee; confers with benefits brokers, Joints Power Authority, insurance carriers, claims adjusters, and providers of medical services in the development and administration of the College’s fringe benefits and/or other insurance programs including coverage, premiums, claims processing, fees and plan requirements.
• Acts as the College’s liaison to provide technical assistance with limited authority to negotiate and accept program changes to the State’s retirement systems (PERS and STRS).
• Participates in the Classification and Reclassification committees; assist with conducting classification studies for new and existing classifications; assists with reviewing and preparing new or modified class specifications; assists with recommending the classification of new or modified positions; assists with designing and conducting salary surveys; recommends salary placement for new or existing classifications; maintains electronic copies of job descriptions; ensures up-to-date copies are posted on the HR website.
• Supervises, coaches, develops, and evaluates assigned staff; assigns, coordinates, and reviews work to assure the delivery of high quality services and programs in support of the College.
• Provides information and analysis in support of labor negotiations and may serve on negotiation teams. Evaluates both the fiscal and operational impact of current collective bargaining agreement provisions and proposals.
• Prepares and delivers oral presentations concerning HR operations, activities, needs, and issues to managers, faculty, and staff.
• Provides “hands on” problem solving of day-to-day issues and projects, and assist on project teams.
• Recognizes and reports incidents of harassment and discrimination; the existence of a hostile, offensive or intimidating work environment, and acts of retaliation to the Director of Equal Employment Opportunity Programs in the Office of Human Resources.

Other Duties:

Performs other related duties as necessary.

Knowledge Of:

• HR programs and practices in the areas for HRIS Banner, classification and compensation, employee benefits, and records management.
• Processes for employment data entry into HRIS, auditing of data and reconciliation of information.
• Administrative principles and practices, including goal setting, program development, implementation, and evaluation.
• Fringe benefits and/or other insurance programs including coverage, premiums, claims processing, fees and plan requirements.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Collective Bargaining Agreements and contractual, legal, and regulatory information, policies, and procedures, provides guidance to administrators, staff and faculty regarding HR related issues, policies and practices.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, disabilities, socio-economic, and ethnic groups.

Skills and Abilities:

• Assist in developing and implementing goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of supervisory, professional, and technical personnel.
• Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/ Education & Experience:

A Bachelor’s Degree in human resources, organizational psychology, business or public administration, or a related field AND five (5) full-time equivalent years of progressive human resources experience, including supervisory experience and HRIS Systems experience (e.g. ADP, Datatel, Taleo, PeopleSoft, Lawson, Banner, etc).

Equivalencies:
Preferred Qualifications:

Masters Degree in human resources, organizational psychology, business or public administration, or a related field;

Experience in HRIS Banner;

Experience in classification, compensation, and fringe benefits in higher education.

License(s) & Other Requirements:

Employees may periodically be required to operate a vehicle that necessitates possession of a valid California driver’s license. Such employees must have the ability to secure and maintain a valid California driver’s license.

Examination Requirements:
Working Environment:

Incumbents work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Hazards:
Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: http://www.mtsac.edu/safety/pdf/2014ASRFinal.pdf

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:
Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: employment@mtsac.edu.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims must be submitted no later than 30 days following the interview date.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Inquiries/Contact:

Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: employment@mtsac.edu.

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees’ approval. The start date will follow Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

We reserve the right to reopen, re-advertise, delay, or cancel filling this position.

Quick Link http://hrjobs.mtsac.edu/postings/5015

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
    • I understand this statement
  2. * Incomplete applications packets will not be considered. Stating “see resume” on your application will be considered an incomplete response.
    • I understand this statement
  3. * Evidence of minimum qualifications must be established in the online application form. Supporting documents such as cover letter, resume, etc. will not be used for the purpose of determining minimum qualifications.
    • I understand this statement
  4. * Describe the most complex example of work you have performed in Human Resources Information Systems.

    (Open Ended Question)

  5. * Describe your experience analyzing and making recommendations for the solution of problems related to the use of an Human Resources Information System in conducting business activities.

    (Open Ended Question)

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Letter of Recommendation 3
  6. Transcripts to Meet Required Qualifications
Optional Documents
  1. Transcripts - Continued
  2. Narrative continued
  3. Other Document 1
  4. Other Document 2
  5. Other Document 3